{"id":11798,"date":"2024-06-14T19:29:53","date_gmt":"2024-06-14T19:29:53","guid":{"rendered":"https:\/\/teamheller.com\/?p=11798"},"modified":"2025-07-23T13:07:59","modified_gmt":"2025-07-23T13:07:59","slug":"get-more-out-of-your-nonprofits-current-technology","status":"publish","type":"post","link":"https:\/\/teamheller.com\/resources\/blog\/get-more-out-of-your-nonprofits-current-technology","title":{"rendered":"Get More Out of Your Nonprofit\u2019s Current Technology"},"content":{"rendered":"<p><span data-contrast=\"auto\">When you have an immediate challenge that needs a solution, it\u2019s easy to turn to \u201cpoint\u201d tools, or software tools aimed at solving a particular problem. But here\u2019s something to consider: These days, there are lesser-known features in the software you\u2019re probably already using from vendors like Microsoft and Google that might be just what you need.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">In short, there\u2019s a stack of technology sitting in your office that\u2019s probably being underutilized. So, why not put it to work?<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Why use the technology your nonprofit already has<\/span><\/b><\/h2>\n<p><span data-contrast=\"auto\">There are multiple reasons to use the technology you already have. For example:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"19\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">You get more out of the investment you\u2019ve already made, versus spending money on redundant functionality.<\/span><br \/>\n<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"19\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">The learning curve is lower if you use a feature in software, you\u2019re already familiar with, so you can be up and running that much faster.<\/span><br \/>\n<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"19\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">Your staff will have a better overall experience if they don\u2019t have yet another tool to learn and need to log into, which will help to decrease staff burnout.<\/span><br \/>\n<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"19\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"4\" data-aria-level=\"1\"><span data-contrast=\"auto\">Your technology stack will be less complex if you don\u2019t add a bunch of new tools that take up time with integration and maintenance.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">So, even if a point tool is free, there are other costs involved with adding new technology.\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Examples of functionality in technology you might already have<\/span><\/b><\/h2>\n<p><span data-contrast=\"auto\">We mentioned Microsoft and Google because they include a lot of productivity functionality that are the types of tools nonprofits often acquire. Here are just a few examples:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<h3><b><span data-contrast=\"auto\">Microsoft<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h3>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"21\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"5\" data-aria-level=\"1\"><span data-contrast=\"auto\">Use the <\/span><a href=\"https:\/\/support.microsoft.com\/en-us\/office\/create-a-scheduling-poll-34176e59-c87a-4a19-85a4-bb35050ace02\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">Scheduling Poll<\/span><\/a><span data-contrast=\"auto\"> feature to find a good time to schedule your meetings for everyone involved. This can be a viable alternative to tools such as Calendly and Doodle.<\/span><br \/>\n<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"21\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"6\" data-aria-level=\"1\"><span data-contrast=\"auto\">Use the process mapping tool, <\/span><a href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/visio\/flowchart-software\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">Visio<\/span><\/a><span data-contrast=\"auto\">, which is free with a Microsoft 365 subscription, that helps you create step-by-step visualizations of your organization\u2019s processes to help you document workflows and find areas for improvement. <\/span><br \/>\n<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"21\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"7\" data-aria-level=\"1\"><span data-contrast=\"auto\">Use the screen recording tool in <\/span><a href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/microsoft-stream\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">Stream<\/span><\/a><span data-contrast=\"auto\">, which is also free with a Microsoft 365 subscription, to make a video of yourself thanking a donor, and then send a link of the video to the donor.<\/span><br \/>\n<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"21\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"8\" data-aria-level=\"1\"><span data-contrast=\"auto\">Use the notetaking functionality that\u2019s part of the <\/span><a href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">Microsoft Copilot<\/span><\/a><span data-contrast=\"auto\"> artificial intelligence features in Microsoft to produce transcripts and summaries of meetings.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<h3><b><span data-contrast=\"auto\">Google<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h3>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"21\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"9\" data-aria-level=\"1\"><span data-contrast=\"auto\">Google has similar scheduling functionality available within the new Google calendar called <\/span><a href=\"https:\/\/workspace.google.com\/resources\/appointment-scheduling\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">Appointment Schedule<\/span><\/a><span data-contrast=\"auto\">.<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"21\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Google, like Microsoft, has a data visualization tool (Looker Studio) that gives you visual representations of your data for added insights.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"21\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Google allows you to create applications using <\/span><a href=\"https:\/\/about.appsheet.com\/home\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">AppSheet<\/span><\/a><span data-contrast=\"auto\"> without writing any code and works from the data you have stored in Google Sheets and other tools.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"21\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">You can also create whole websites using <\/span><a href=\"https:\/\/workspace.google.com\/products\/sites\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">Google Sites<\/span><\/a><span data-contrast=\"auto\">, either for your constituents or just for your employees, like an intranet<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">These are just a few examples of the many capabilities of Microsoft and Google. Other software vendors, including Salesforce, offer an extremely wide range of tools and functionality \u2013 many of which are free within your existing products or available at a low cost.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Get the most out of your nonprofit\u2019s current technology<\/span><\/b><\/h2>\n<p><span data-contrast=\"auto\">Keep in mind that we\u2019re not suggesting you never buy a point tool. What we <\/span><i><span data-contrast=\"auto\">are<\/span><\/i><span data-contrast=\"auto\"> saying is that you can often do what you need to do with tools you already have.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">So, take the time to check first before you purchase a new product. One effective approach is to go to the website of your current technology vendors and look at what functionality is available. Often, you can also see what\u2019s available when you\u2019re logged into your account (usually via a web browser).<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">If you\u2019d like more ideas and inspiration, listen to the <\/span><a href=\"https:\/\/tonymartignetti.com\/tag\/patrick-mcdermott\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">Nonprofit Radio podcast<\/span><\/a><span data-contrast=\"auto\">, where we recently spoke with Tony Martignetti about how to get the most from your nonprofit\u2019s current technology.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Our team at Heller Consulting is ready to help, too. If you have a question about getting more out of your current technology, <\/span><a href=\"https:\/\/teamheller.com\/contact-us\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">contact us today<\/span><\/a><span data-contrast=\"auto\">.\u00a0\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you have an immediate challenge that needs a solution, it\u2019s easy to turn to \u201cpoint\u201d tools, or software tools aimed at solving a particular problem. But here\u2019s something to consider: These days, there are lesser-known features in the software you\u2019re probably already using from vendors like Microsoft and Google that might be just what [&hellip;]<\/p>\n","protected":false},"author":21,"featured_media":11800,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[80,91,121,136],"tags":[],"ppma_author":[478],"class_list":["post-11798","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-nonprofits","category-optimization","category-microsoft","category-ai"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Get More Out of Your Nonprofit\u2019s Current Technology - Heller Consulting<\/title>\n<meta name=\"description\" content=\"Learn how to get more out of your nonprofit\u2019s current technology by using some of the lesser-known features you might not know about.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/teamheller.com\/resources\/blog\/get-more-out-of-your-nonprofits-current-technology\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Get More Out of Your Nonprofit\u2019s Current Technology\" \/>\n<meta property=\"og:description\" content=\"When you have an immediate challenge that needs a solution, it\u2019s easy to turn to \u201cpoint\u201d tools, or software tools aimed at solving a particular problem.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/teamheller.com\/resources\/blog\/get-more-out-of-your-nonprofits-current-technology\" \/>\n<meta property=\"og:site_name\" content=\"Heller Consulting\" \/>\n<meta property=\"article:published_time\" content=\"2024-06-14T19:29:53+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-07-23T13:07:59+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/teamheller.com\/wp-content\/uploads\/2024\/06\/get-the-most-out-of-current-tech.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"960\" \/>\n\t<meta property=\"og:image:height\" content=\"500\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Kaia Swift\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Kaia Swift\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/teamheller.com\\\/resources\\\/blog\\\/get-more-out-of-your-nonprofits-current-technology#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/teamheller.com\\\/resources\\\/blog\\\/get-more-out-of-your-nonprofits-current-technology\"},\"author\":{\"name\":\"Kaia Swift\",\"@id\":\"https:\\\/\\\/teamheller.com\\\/#\\\/schema\\\/person\\\/98ca74dd3cd62a2b03c3fbd00e79e050\"},\"headline\":\"Get More Out of Your Nonprofit\u2019s Current Technology\",\"datePublished\":\"2024-06-14T19:29:53+00:00\",\"dateModified\":\"2025-07-23T13:07:59+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/teamheller.com\\\/resources\\\/blog\\\/get-more-out-of-your-nonprofits-current-technology\"},\"wordCount\":673,\"publisher\":{\"@id\":\"https:\\\/\\\/teamheller.com\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/teamheller.com\\\/resources\\\/blog\\\/get-more-out-of-your-nonprofits-current-technology#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/es7hq8rr83h.exactdn.com\\\/wp-content\\\/uploads\\\/2024\\\/06\\\/get-the-most-out-of-current-tech.jpg?strip=all\",\"articleSection\":[\"Technology Strategy\",\"Optimization\",\"Microsoft\",\"Data &amp; 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